RFQ-Based Sourcing Process

How Our Conveyor Parts Sourcing Process Works

We use an RFQ-based sourcing process for custom conveyor rollers and non-standard conveyor replacement parts. Each request is reviewed based on specifications, application, quantity, lead time, and sourcing feasibility.

Our goal is to help U.S. conveyor repair companies and material handling dealers review whether a part is suitable for China sourcing before quotation, sampling, or bulk production.

Start an RFQ

Process priorities

  • Confirm dimensions and material first
  • Review application and load requirements
  • Check supplier fit before quoting
  • Estimate landed cost, not only factory price
  • Confirm specifications before production

Step-by-Step RFQ Workflow

The process is designed to reduce quotation errors, fitment issues, production risk, and landed cost surprises before the customer commits to an order.

RFQ Review

You send photos, drawings, dimensions, part numbers, quantity, material requirements, application details, and target lead time.

Missing Detail Check

We review whether key information is missing, such as material, load requirement, shaft style, bearing type, surface finish, tolerance, or operating environment.

Supplier Matching

We check suitable Chinese manufacturers based on the part type, drawing clarity, customization requirements, quantity, material, and lead time.

Landed Cost Estimate

We estimate sourcing feasibility based on landed cost, including more than just China factory price.

Sample or Inspection

Sample confirmation or pre-shipment inspection photos and videos can be arranged when needed before bulk shipment.

Customer Confirmation

Production proceeds only after customer confirmation of drawings, dimensions, material, application, quantity, and order terms.

Shipping Review

Packaging, shipping method, duties, customs responsibility, and documentation are reviewed before final shipment.

After-Sales Handling

If issues occur, photos, videos, measurements, packaging evidence, and order documents are reviewed before deciding next steps.

Repeat Order Support

For repeat parts, confirmed specifications can be reused to improve quote speed, supplier consistency, and follow-up sourcing.

What We Review Before Quoting

Clear specifications help reduce production mistakes and prevent unsuitable sourcing projects from moving forward too early.

Part & Specification Details

  • Part name or description
  • Drawings, photos, samples, or part numbers
  • Key dimensions
  • Material requirement
  • Surface finish
  • Tolerance or critical dimensions
  • Quantity
  • Target delivery date or lead time

Application & Risk Details

  • Application or operating environment
  • Load requirement
  • Wear, impact, vibration, or dust exposure
  • Indoor, outdoor, wet, or corrosive conditions
  • Fitment responsibility
  • Inspection requirements
  • Packaging requirements
  • Urgent repair or planned maintenance need

Landed Cost Review

We do not evaluate sourcing feasibility by factory price alone. Small custom parts can become expensive after shipping, duties, inspection, packaging, and risk buffers.

Manufacturing Cost

China purchase price, tooling or engineering cost if needed, sample cost, packaging cost, and China domestic freight.

Import & Shipping Cost

International freight, duties, tariffs where applicable, customs clearance, MPF/HMF where applicable, and broker-related costs.

Risk & Service Cost

Inspection, payment fees, FX fluctuation, loss/damage buffer, after-sales risk buffer, and sourcing margin.

Broker verification may be needed: Final HTS classification, duty rate, Section 301 applicability, importer of record, and customs responsibility should be confirmed by the importer, customs broker, or qualified professional when needed.

Sample, Inspection, and Production Confirmation

For custom or non-standard parts, sample confirmation or pre-shipment inspection can reduce fitment and quality risk before repeat orders.

Sample Confirmation

  • Customer confirms drawings or key dimensions
  • Supplier confirms manufacturability
  • Sample fee and sample freight may apply
  • Customer reviews sample fitment and application suitability
  • Specification changes require re-quote and re-confirmation

Inspection Support

  • Dimension photos or videos
  • Material or surface finish confirmation
  • Quantity and packaging check
  • Rotation or fitment-related checks where applicable
  • Pre-shipment inspection photos before final shipment

Good-Fit and Poor-Fit Requests

We are most useful when the customer can provide specifications and plan sourcing ahead of time. We are not positioned as a same-day local stock supplier.

Good Fit

  • Planned maintenance sourcing
  • Repeat replacement needs
  • Non-standard mechanical conveyor parts
  • Drawings, dimensions, photos, or samples available
  • Customer accepts sample confirmation when needed
  • Lower-risk components within our first-stage product scope

Not a Good Fit

  • Same-day or next-day emergency local stock orders
  • Unclear specifications with no dimensions or reference
  • High-liability or certification-heavy parts
  • Parts where final application suitability cannot be confirmed
  • Projects requiring us to guarantee OEM fit without customer confirmation
  • Motors, electrical controls, sensors, and safety-critical parts
Important Note: Parts are sourced or manufactured based on customer-provided drawings, photos, samples, dimensions, or specifications. Final fitment and application suitability must be confirmed by the customer.

Before quotation or production, dimensions, material, load requirement, use case, lead time, inspection needs, shipping terms, duties, customs responsibility, payment, and after-sales handling should be reviewed.

Ready to Submit an RFQ?

Send us your photos, drawings, dimensions, quantity, material requirement, application, and target lead time. We will review the request and reply with next steps.

Start an RFQ